Shaw-cum-Donnington Parish Council

Parish Council

Village HallShaw-cum-Donnington Parish Council consists of a maximum of nine Councillors, and a Clerk. It meets once a month to discuss a wide and varied agenda which includes all planning applications, giving observations on each proposal to WBC. It endeavours to focus residents’ opinions in order to represent them to higher authorities, whilst carrying out small scale tasks that would be uneconomic for larger authorities.

Find out more about what your Parish Council does by clicking on the links below.

About the Parish Council

Shaw-cum-Donnington parish is bordered on the east by Shaw Hill and Long Lane, the south by the River Lambourn, the west by Bagnor and the western edge of Donnington Valley Golf Course, and the north by Snelsmore Common. Boundaries can be reviewed from time to time by the District Council and the Electoral Commission. The 2016 register of electors shows 1,342 people residing in the Parish.

A parish council must have at least 5 members by law. The usual ways to become a councillor are election, or co-option if a vacancy arises. Less usual ways are appointment by the District Council or return after a successful election petition. The usual term of office is 4 years.

Areas covered by the Parish Council include observations on planning applications, footpaths, and highway matters such as pot holes, road signing, speeding, and street lighting. Amenities covered include the recreation ground, which includes the pavilion and play area.

The public is welcome to attend Parish Council meetings, and there must always be an annual parish meeting where residents can be advised of the work of councillors over the year, and be given an opportunity to put questions on local matters to councillors. This usually takes place in April or May.

All council members are part advisory groups covering Planning, Footpaths and Amenities, and will look into more complex matters and report back to the full council with any recommendations.

In order to contact the Parish Council, please contact John Austin, Clerk to the Parish Council, tel 01635 43519 or email scdclerk@jayay.co.uk

Becoming a Parish Councillor

If you are interested in becoming a Parish Councillor, you should in the first instance contact the Parish Clerk, John Austin – scdclerk@jayay.co.uk, or telephone 01635 43519.

The following external links will also help to provide some background to the general process:

NALC website – The National Association of Local Councils is a good source of information about Parish Councils.

Become a Councillor – information pack on how to get involved in your community

Parish Council Elections – a guide to the election process for a Parish Council

Parish Council Meetings

Parish Council meetings are held at 7.30 pm on the third Wednesday of every month (except August) in the Village Hall, Love Lane. The agenda for each meeting will be available a few days prior.

You can view and download Minutes of previous meetings by clicking on the links below. (Please note that Minutes are only published after they have been approved by the following meeting, so they will appear on this site some 5-6 weeks after the meeting concerned).

2017 Minutes
July (PDF), June (PDF), May (PDF), April (PDF), March (PDF), February (PDF)
January Extra Meeting (PDF)
January (PDF)

2016 Minutes
December (PDF), November (PDF), October (PDF), September (PDF), July (PDF),
June (PDF), May (PDF), April (PDF), March (Word), February (Word), January (Word)

2015 Minutes
December (Word), November (Word), October (Word), September (Word)
Minutes EGM September 2015 (Word)
July (Word), June (Word), May (Word), April (Word)


Annual Meeting Minutes
We hold an Annual Meeting in April/May each year, to which all residents of the Parish are invited. Click on the links below for minutes of past meetings in Word format.

2016 (PDF), 2015 (PDF), 2014 (Word), 2013 (Word), 2012 (Word), 2011 (Word), 2010 (Word), 2009 (Word), 2008 (Word)

Financial Information

ANNUAL RETURN
On conclusion of the Annual Audit, the Council displays the Annual Return on noticeboards across the Parish. Click on the links below to view or download the Annual Returns.

Annual Return 2016 (pdf 5.9mb)
Statutory Notice 2016 (pdf 83kb)
Annual Return 2015 (pdf 6.2 mb)
Annual Return 2014 (pdf 7 mb)
Annual Return 2013 (pdf 3.5 mb)
Annual Return 2012 (pdf 4.5 mb)
Annual Return 2011 (pdf 7.8 mb)
Annual Return 2010 (pdf, 5.6 mb)
Annual Return 2009 (pdf, 2.4 mb)

PARISH COUNCIL EXPENDITURE
The Parish Council is obliged to publish details of expenditure. The Excel file below shows details of expenditure on a month-by-month basis. Click on the link to open or download the file.

Parish Council Expenditure 2017 (11 kb)
Parish Council Expenditure 2016 (11 kb)

PARISH COUNCIL BUDGET
The council budget has been published for 2017/18. The budget can be found here.

Council Publication Scheme

The Council is committed to making as much information as possible available to the public and to this end has approved a publication scheme to disseminate this information.

Details of the scheme can be found here.
Details of the information guide can be found here.

 

Members' Interests

The Localism Act requires that all Parish Council Members’ Register of Interests forms are published. Click on the names below for their Register of Interest form (pdf).

W P N Graham
C S Fenwick
A W Harris
M Carter
E Nonweiler
S. Doherty
G. Thomas

Councillors code of conduct.